❖ Privacy Policy
MediPhotos is committed to protecting and respecting your privacy. This policy explains how we collect, use, and handle your personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
________________________________________
1. Who We Are
MediPhotos provides professional clinical photography services, including total body mole mapping, supporting patients and healthcare professionals.
For the purpose of data protection law, MediPhotos acts as a Data Controller in relation to your personal data.
For any privacy-related queries, please contact:
________________________________________
2. What Information We Collect
We may collect and process the following information:
• Personal details (e.g. name, date of birth, contact information)
• Appointment information
• Clinical images (captured as part of your care, with consent)
• Correspondence (emails or enquiries)
We only collect information that is necessary and relevant to the service we provide.
________________________________________
3. How Your Information Is Used
Your information is used to:
• Arrange and manage your appointment
• Provide clinical photography services
• Share images securely with you and your nominated consultant
• Maintain appropriate records of communication
We do not use your data for marketing without your explicit consent.
________________________________________
4. Consent
Prior to any photography, we obtain informed consent.
You will be given clear information about:
• What the imaging involves
• How your images will be used
• Your rights in relation to your data
You may withdraw your consent at any time before or during your appointment.
Clinical images will never be used for teaching, publication, or marketing purposes without your explicit written consent.
________________________________________
5. Image Handling & Retention
Clinical images are:
• Captured solely for the purpose of your care
• Shared securely with you and your nominated consultant
MediPhotos does not retain copies of your images beyond the point of secure transfer.
All images are held only temporarily for the purpose of delivery. Once confirmation of safe receipt has been received, they are securely and permanently deleted from our systems.
________________________________________
6. Data Handling & Security
We minimise the handling and retention of personal data wherever possible.
• Personal information is used only for essential administrative and communication purposes
• Clinical images are not stored long-term under any circumstances
• All data shared is transferred using secure methods appropriate to clinical information
We are committed to ensuring all information is handled with strict confidentiality, discretion, and care.
________________________________________
7. Sharing Your Information
We will only share your information:
• With your nominated consultant
• With you directly
• Where required by law
We do not sell or share your data with third parties for commercial purposes.
________________________________________
8. Your Rights
Under UK GDPR, you have the right to:
• Access your personal data
• Request correction of inaccurate information
• Request erasure of your data (where applicable)
• Restrict or object to processing
• Lodge a complaint with the Information Commissioner’s Office (ICO)
________________________________________
9. Insurance, Compliance & Professional Standards
For your reassurance:
• MediPhotos holds full public liability and professional indemnity insurance
• All team members are DBS checked
• Some of our photographers are registered with the Academy for Healthcare Science (AHCS)
________________________________________
10. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
________________________________________
11. Contact
If you have any questions about this policy or how your data is handled, please contact:
MediPhotos
📞 07875841756